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We are Demerzel Solutions Limited (t/a Nethermind). We are a company incorporated and registered in England and Wales. Our company number is 10908862. Our registered office address is at 30 Churchill Place, London, England, E14 5EU. Any formal notices should be directed to the following email address: legalnotices@nethermind.io
This recruitment privacy policy explains how we collect, use, store and protect your personal data when you apply for a position at our firm or when we consider you for potential future opportunities. This policy applies specifically to our recruitment processes and should be read alongside our general privacy policy available at https://nethermind.io/legal.
When we refer to "Nethermind" or "we", "us" or "our" in this policy, we are referring to Demerzel Solutions Limited. We are the 'controller' in relation to your personal data, which means we determine the purposes and the way in which your personal data is processed.
We may collect, use, store and transfer the following types of personal data about you during our recruitment process:
Identity Data includes first name, last name, title, date of birth, nationality, visa/work permit status, and other identity information provided in your application.
Contact Data includes postal address, email address, telephone numbers, Github profile and LinkedIn profile or other professional social media profiles.
Application Data includes your CV, cover letter, application form responses, portfolio materials, work samples, academic transcripts, professional qualifications, employment history, references, and any other documents you provide as part of your application.
Assessment Data includes interview notes, assessment results, technical test outcomes, presentation materials, proctoring data and evaluation scores from our recruitment process.
Communication Data includes records of our correspondence with you throughout the recruitment process, including emails, phone call notes, and meeting records.
Reference Data includes information obtained from your referees and previous employers (with your consent).
Background Check Data includes results from any background checks, right to work verification, or other pre-employment screening (where applicable and with your consent).
We do not collect Special Categories of Personal Data unless strictly necessary for specific roles (e.g., health and safety requirements) and only with your explicit consent. We do not collect information about criminal convictions unless required for specific positions and permitted by law.
We collect your personal data through:
Direct applications: When you apply for roles through our website, job portals, recruitment agencies, or send us your CV directly
Our ATS system: We use Ashby as our recruitment management platform to process and store your application data
Recruitment agencies: When recruitment agencies submit your details for relevant positions (with your consent)
Referrals: When current employees or contacts refer you for positions
Professional networks: When you express interest in opportunities through LinkedIn or other professional platforms
Events: When you provide your details at job fairs, career events, networking sessions or other Nethermind events
We process your personal data for the following recruitment purposes only:
Processing your application
To review your suitability for the specific role you've applied for
Assessment and selection
To conduct interviews, assessments, and evaluation processes
Communication
To keep you informed about your application status and next steps
Reference checking
To verify information you've provided (with your consent)
Background checks
To conduct necessary pre-employment screening (where applicable)
Compliance
To meet our legal obligations regarding recruitment and employment practices
Future opportunities
To consider you for other suitable roles that may arise within our retention period
Talent pipeline
To maintain contact for potential future opportunities if you were a strong candidate but not selected
We process your recruitment data based on:
Legitimate interests: Our legitimate interest in recruiting the best candidates for our organization, while ensuring your interests and rights are protected
Consent: Where we have obtained your explicit consent (e.g., for reference checks or keeping your details for future opportunities)
Legal obligation: Where required to comply with employment law, right to work checks, or other legal requirements
Contract: Where processing is necessary for the potential employment or consultancy relationship
We may share your recruitment data with:
1. Internal stakeholders: Hiring managers, interview panel members, People and Culture team, and other relevant team members involved in the recruitment process
2. Ashby: Our recruitment management platform provider, which processes data on our behalf under strict data processing agreements
3. Third-party service providers, including:
- Background check providers (with your consent)
- Skills assessment platforms
- Video interviewing platforms
- IT support services
4. Professional advisers: Legal advisors and auditors where necessary for compliance purposes
5. Recruitment agencies: Where they have submitted your application or are assisting with the recruitment process.
We require all third parties to respect the security of your personal data and only process it for specified recruitment purposes in accordance with our instructions and applicable data protection laws.
Some of our service providers, including Ashby, may process your data outside the UK. Where we transfer your personal data internationally, we ensure appropriate safeguards are in place, including:
• The ICO making an adequacy decision in respect of the data protections available in the location to which personal data is transferred;
• Standard contractual clauses approved by the ICO;
• Your explicit consent where required.
We implement appropriate technical and organizational security measures to protect your recruitment data from unauthorized access, alteration, disclosure, or destruction. Access to your data is limited to those employees, contractors and service providers who need it for legitimate recruitment purposes.
General rule: We retain your recruitment data for two years from the date of your last interaction with us regarding recruitment opportunities.
What constitutes "last interaction"?: This includes your last application, interview, assessment, email correspondence, or any other recruitment-related contact with Nethermind.
Successful candidates: If you are hired, your recruitment data becomes part of your employee or consultant record and will be retained according to our internal company data retention policies.
Earlier deletion: You can request deletion of your data at any time before the two-year retention period expires by exercising your right to erasure.
Legal requirements: We may retain data longer if required by law or if there are ongoing legal proceedings.
You have the following rights regarding your recruitment data:
Access: Request a copy of the personal data we hold about you
Rectification: Ask us to correct inaccurate or incomplete information
Erasure: Request deletion of your data (subject to our legitimate interests and legal obligations)
Restriction: Ask us to limit how we process your data in certain circumstances
Portability: Request your data in a portable format to transfer to another organization
Objection: Object to our processing of your data for legitimate interests
Withdraw consent: Where processing is based on consent, you can withdraw it at any time
To exercise any of these rights, please contact us at: legalnotices@nethermind.io. We aim respond to legitimate requests within one month and will not charge a fee unless the request is clearly unfounded, repetitive, or excessive.
If you wish to withdraw from the recruitment process at any time, please inform us immediately by contacting talent@nethermind.io. We will stop processing your data for that specific opportunity but may retain it for the periods outlined above for potential future opportunities, unless you request complete deletion.
We may use artificial intelligence (AI) tools within our Ashby recruitment platform to assist with certain aspects of our hiring process. We are committed to transparency about how these tools are used and ensuring all final decisions remain under human control.
Application Review Assistance: AI may help evaluate your application against specific job criteria we have defined, providing our team with an initial assessment to support their review process.
Communication Support: AI may assist in drafting personalised outreach emails or organising candidate responses to help our team manage communications more effectively.
Data Organization: AI may help our team search and filter candidate information using natural language queries and automatically categorise email responses.
Feedback Summaries: AI may create summaries of interview feedback to support our team's discussions during the candidate review process.
Human decision-making: All hiring decisions are made by human team members. AI tools provide assistance only and never make decisions about your application.
Human oversight: Our recruitment team reviews all AI-generated outputs before they are used in any way that affects your application.
No automated decision-making: We do not use AI for automated decision-making that would significantly affect you without human involvement.
We process your data using AI tools based on our legitimate interest in conducting efficient and effective recruitment processes, while ensuring appropriate safeguards are in place to protect your rights and interests.
Right to be informed: We will notify you when AI tools are used in processing your application.
Right to opt out: You can choose to opt out of AI processing for your application at any time. This will not disadvantage your application - our team will process your application manually using the same evaluation criteria.
Right to human review: You can request that a human reviews any AI-assisted evaluation of your application.
To exercise these rights or if you have questions about our use of AI in recruitment, please contact us at: legalnotices@nethermind.io
If you have any questions about this recruitment privacy policy or how we handle your personal data, please contact us at: legalnotices@nethermind.io
We may update this recruitment privacy policy from time to time. Any changes will be communicated to active candidates and posted on our website. This version was last updated on 3/06/2025.
This recruitment privacy policy supplements our general privacy policy and is specifically designed for our recruitment and hiring processes. For information about how we handle personal data in other contexts, please refer to our main privacy policy at https://nethermind.io/legal
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Nethermind © 2025
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